You opened a new bank account and want your next salary sent there. Ask payroll for its 給与振込口座変更届 (salary transfer account change form), enter the details exactly as your bank records show them, and confirm which payday will use the new account. Keep the old account available until the switch is confirmed.
Read the fields before entering numbers
| Japanese on a form | Reading | English meaning / what to check |
|---|---|---|
| 給与振込口座変更届 | きゅうよふりこみこうざへんこうとどけ (kyūyo furikomi kōza henkō todoke) | Salary bank account change form |
| 金融機関名 | きんゆうきかんめい (kin’yū kikanmei) | Bank or financial institution name |
| 銀行コード／金融機関コード | ぎんこうコード／きんゆうきかんコード | Financial institution code, if requested |
| 支店名／支店コード | してんめい／してんコード | Branch name / code |
| 預金種別 | よきんしゅべつ (yokin shubetsu) | Account type; commonly 普通 (ordinary) or 当座 (current) |
| 口座番号 | こうざばんごう (kōza bangō) | Account number |
| 口座名義／口座名義（カナ） | こうざめいぎ／こうざめいぎ（カナ） | Account holder’s registered name / its bank-registered kana |
| 変更希望月／適用開始日 | へんこうきぼうづき／てきようかいしび | Requested month / date the change takes effect |
| 提出期限 | ていしゅつきげん (teishutsu kigen) | Employer’s submission deadline |
The form varies by employer. Some ask for an image of the bankbook’s identifying page or a screen showing account details; follow your employer’s secure submission route, and hide unrelated balances or transactions if a screenshot is sufficient. A cash card may not show every required detail. Never send login credentials or a one-time password to payroll.
Make the change in four steps
- Find the registered details. Use your bank’s app, statement or account information screen to confirm the exact institution, branch, account type, number and account holder kana. Do not guess the kana from your passport spelling.
- Ask payroll for the deadline and format. A company may close its payroll file before payday. Submit the form through the designated HR portal or contact, then ask for the first payday on which the new account will be used.
- Check the confirmation. Save the submitted form or confirmation notice. If the deadline has passed, ask whether the old account will receive the next payment; do not assume that an online form changes the transfer instantly.
- Verify the deposit. Check the expected account on payday and follow up promptly if the deposit is missing. Your Japanese payslip helps you identify the amount to compare with the bank deposit.
Japanese messages to payroll
- 給与の振込先口座を変更したいです。必要な手続きを教えてください。
Kyūyo no furikomisaki kōza o henkō shitai desu. Hitsuyō na tetsuzuki o oshiete kudasai.
I would like to change the account for my salary. Please tell me the procedure. - 次回の給与から新しい口座に振り込まれますか。
Jikai no kyūyo kara atarashii kōza ni furikomaremasu ka.
Will my next salary go to the new account? - 口座名義のカナ表記を確認したいです。
Kōza meigi no kana hyōki o kakunin shitai desu.
I would like to check the kana spelling of the account holder’s name. - 変更が反映される給与支給日を教えていただけますか。
Henkō ga han’ei sareru kyūyo shikyūbi o oshiete itadakemasu ka.
Could you tell me the payday when the change takes effect?
What if HR asks for a different account?
Japan’s Ministry of Health, Labour and Welfare explains that salary payment by bank transfer is permitted with the worker’s consent to an account the worker designates in their own name. See the official wage-transfer Q&A and its detailed explanation of account designation. A family member’s account is not an interchangeable substitute for your own payroll account.
If a company has a preferred bank, ask payroll about its policy and whether your chosen account can be used. Do not assume a request to change banks is automatically binding. Digital wallet salary payments have separate rules and consent requirements; this guide addresses a normal bank account transfer.
If you are completing account details for your first job rather than changing them, start with our new employee forms guide. The key question for an existing employee is the payroll cut-off: which account will receive which month’s pay?
